What Should Be Included and Not Overlooked
Chances are if you were to receive a contract for commercial landscape services, you assume all the details are clearly spelled out and that these professionals are working hard to ensure you’re a satisfied customer. However, not all contracts are alike. To make sure you receive the service, quality, communication, and fee structure you expect and agreed upon, it’s important to thoroughly analyze the contract. Ensuring these key elements are included and not overlooked will help you avoid any surprises and ensure a smooth, successful partnership.
Pricing Details
One of the most important aspects of a commercial landscaping contract is clearly outlining the cost of all services, payment terms, and noting any potential extra charges for unforeseen work or materials. When comparing bids from other commercial landscape companies, their estimates should generally fall within a similar range. If you come across a bid that’s significantly lower, it’s worth asking why. Are they cutting corners, skipping essential services, or using lower-quality materials?
Scope of Work
Think of the scope of work as the heart of any landscaping contract. It should clearly spell out all the services to be provided, so everyone knows exactly what’s included. For example, if you’re hiring a landscaper for your office park, the scope might include regular tasks like mowing, trimming, weeding, fertilizing, pest control, and seasonal clean-ups. For design and installation projects, that may include planting new flower beds, installing hardscapes like walkways or patios, installing irrigation systems, and adding landscape lighting.
Any additional services like tree removal, landscape renovation, or emergency services are special projects. Having a detailed scope of work helps prevent misunderstandings and ensures both parties are on the same page about what to expect.
Schedule and Frequency of Services
Including a detailed schedule and frequency of services in a commercial landscaping contract is important for maintaining the property’s appearance and functionality. This should specify the timing of maintenance visits, whether they are weekly, bi-weekly, or monthly, to ensure regular upkeep. Additionally, it should outline seasonal services, such as spring clean-up, fall leaf removal, and winterization.
Project timelines, including start and completion dates for design and installation projects, are also important. A clear and well-defined schedule helps ensure that the property is consistently maintained, projects are completed on time, and there are no misunderstandings about service expectations.
Insurance Coverage for Protection
The contract should include comprehensive details about insurance and liability. The company needs to show proof of liability insurance, workers’ compensation, and any other relevant insurance coverage to ensure that all potential risks are covered. Properly defined insurance and liability clauses safeguard both you, the client and the contractor from potential legal issues, providing peace of mind. If they lack proper coverage and one of their employees gets injured on your property, unfortunately, you may be held responsible.
Clear Communication Channels
For commercial property managers, the professional landscape company you hire should have a clear plan for communication and reporting outlined in their contract. This should specify who is the point of contact for both parties. For example, if there’s an issue with the irrigation system, knowing exactly who to call can save time and prevent further problems. Additionally, the contract should detail how regular updates on work progress, issues, and completed tasks will be provided. Effective communication ensures that any issues are promptly addressed, everyone is informed, creating a transparent working relationship.
Adding Extra Services
Ensure the contract clearly communicates whether you can add services later. Imagine halfway through the year, you realize you need some tree trimming, or perhaps you decide you want to add a vibrant pop of seasonal color to your property. Can you add these services beyond the original scope of your commercial landscaping contract?
The contract should specify if and how additional services can be requested and incorporated, additional costs involved, and the timeline for implementing these changes. Having this flexibility and clarity in your contract ensures that your landscaping needs can evolve with your property without hassle.
End of Contract Provisions
Lastly, when reviewing contracts be sure there are clear details regarding the termination clause. This clause should outline the conditions under which the contract can be terminated, including the required notice period for either party and specific conditions such as non-performance or breach of contract. Having a clear termination clause provides a straightforward way to end the partnership if things aren’t working out as expected.
Your Go-To for Professional Landscape Services
At Terry’s Landscape, we offer a full range of services for commercial clients, including HOA communities, office buildings, industrial facilities, retail centers, and municipal parks.
As a family-owned business, based in Katy, TX, we’re dedicated to top-quality standards and personalized service and contracts that give you peace of mind. Our well-trained crew uses modern, well-maintained equipment to ensure the best results. We look forward to working with you!
